Payroll deductions are allowed only upon approval. by the Board and are subject to the following requirements:
1. Organizations, companies, or individuals desiring the institution of a salary deduction plan must submit a desired plan to the Board for advance approval.
2. Deductions are to be withheld in equal installments, with the number of installments being determined by the number of pay periods included in the employee's job description.
3. The payroll department of the business office shall be given 30 days' notice of the institution or termination of a payroll deduction by an individual.
4. All salary deductions other than those regulated by federal or state government will be deducted only upon written approval of the employee.
5. Deduction from an employee's payroll shall be made according to provisions of ORS 656.240.
The Board authorizes, within the above regulations, payroll deductions as specified in the negotiated agreements.
Jury Duty. The district will payroll deduct an amount equal to that received by employees for the performance of jury duty. Employees will not be expected to remit their jury duty checks to the district.
Phone Logs. In order to maintain effective control over unauthorized telephone usage, a telephone log of long distance calls shall be maintained by each telephone. Personal calls are to be discouraged and the district shall collect (or cause to be deducted from the employee's check) costs of any unauthorized calls. This log shall be turned in to the deputy clerk at the completion of each month.
Tax-sheltered Annuities. The Board authorizes payroll deduction for employee requested tax sheltered annuities. To promote maximum personnel service and minimize cost to the district, the Board authorizes promulgation of rules and procedures to govern the processing of tax sheltered annuity payroll deductions.
END OF POLICY