Code: DK-AR
Adopted: 10/12/81
Readopted: 6/12/06
Orig. Code(s): 420.4
Payment Procedures
All suppliers should render invoices for materials, supplies, services, and equipment after delivery to the district. Upon proof of delivery and receipt of invoices, the purchasing agent will initiate payment procedures.
In instances of a partial shipment, an invoice for the merchandise that has been delivered and the signed copy of the delivery receipt must be submitted for payment.
An invoice to be submitted to the Board for approval for payment shall qualify when the following conditions are met:
1. It bears the description and price of the items specified on the purchase order, less any allowed discounts.
2. It is accompanied by the receiving copy of the purchase order bearing the signature of the receiver that the item has been received in a satisfactory condition and in the quantity indicated.
3. All extensions and totals have been checked for accuracy.
4. It has the approval of the designated purchasing agents. The designated purchasing agents are to be appointed by the superintendent.
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Last modified at 5/8/2009 3:50 PM by Cindy Harris
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