Code: AC-AR
Adopted: 1/8/07
Readopted: 1/8/07
Discrimination Complaint/Grievance Procedure
Complaints regarding the interpretation or application of the district’s nondiscrimination policy shall be processed in accordance with the following procedures:
Informal Procedure
Any person who feels that he/she has been discriminated against should discuss the matter with the building principal, who shall in turn investigate the complaint and respond to the complainant within five school days. If this response is not acceptable to the complainant, he/she may initiate formal procedures.
If the building principal is the subject of the complaint, the individual may file a complaint directly with the Title IX officer. If the superintendent is the subject of the complaint, the complaint may be filed with the Board chair.
Formal Procedure
Step 1: A written complaint must be filed with the building principal within five school days of receipt of the response to the informal complaint. The building principal shall further investigate, decide the merits of the complaint and determine the action to be taken, if any, and reply, in writing, to the complainant within 10 school days.
Step 2: If the complainant wishes to appeal the decision of the principal, he/she may submit a written appeal to the Title IX officer within five school days after receipt of the building principal’s response to the complaint. The Title IX officer shall meet with all parties involved, as necessary, make a decision and respond, in writing, to the complainant within 10 school days.
Step 3: If the complainant is not satisfied with the decision of the Title IX officer, a written appeal may be filed with the superintendent within five school days of receipt of the Title IX officer’s response to Step 2. In an attempt to resolve the complaint, the superintendent shall meet with the concerned parties and their representative. A copy of the superintendent’s decision shall be sent to the complainant within 10 days of this meeting.
Step 4 If the complainant is not satisfied with the decision of the superintendent, a written appeal may be filed with the Board within five school days of receipt of the superintendent’s response to Step 2. In an attempt to resolve the complaint, the Board shall meet with the concerned parties and their representative at the next regular or special Board meeting. A copy of the Board’s decision shall be sent to the complainant within 10 days of this meeting.
If the complainant is not satisfied after exhausting local complaint procedures, or 90 days, whichever occurs first, he/she may appeal in writing to the Superintendent of Public Instruction.
Discrimination Complaint Form
Name of Person Filing Complaint Date School or Activity
Student/Parent
GEmployee GNonemployee G(Job applicant)
Type of discrimination:
GRace GColor GReligion GGender GNational Origin GDisability GMarital Status GAge
Specific complaint: (Please provide detailed information including names, dates, places, activities and results of informal discussion.)
Remedy requested:
The complaint form should be mailed or taken to the building principal and/or district’s Title IX officer. Direct complaints related to educational programs and services may be made to the U.S. Department of Education, Office for Civil Rights. Direct complaints related to employment may be filed with the Oregon Bureau of Labor and Industries, Civil Rights Division, or the U.S. Department of Labor, Equal Employment Opportunities Commission.
__________________________________________
Signature and Printed Name
of PersonFilingComplaint
Mail to:
Title IX Officer
Jefferson County School District 509-J
445 SE Buff Street
Madras OR 97741
(541) 475-0596